0000008589 00000 n Ground rules are guidelines that participants in a meeting agree to follow in order to make the meeting more productive and enjoyable. As facilitators, one of our key roles is to guide the workshop to ensure participants walk away from the session honing in on the learning objectives. Plan and implement follow-up activities after the workshop. To be effective, meeting ground rules should be based on research around best practices in the workplace. Return on time after breaks. Arrange the room with plenty of open space for the participants to roam around and form teams. Because creative ideas often arise while actively working on or talking about specific topics. (These are in no particular order. Ideally, ground rules are created and agreed to by the people participating in the meeting, because groups more easily accept and abide by rules they've set themselves. 24. Listen respectfully to the others without interrupting them. Share the selections.. Blow a whistle to announce the end of the 3 minutes. During discussions, value other participants contributions. Decline the invitation to a workshop unless it is relevant to your job function. W#bp7r7ltR$jQD5y4AW[,>)a-)5o8ZoTH=_vk UyX*-0~rlz.IC"p ,d~OvW*P{Z?+yi~TeCQ4QREOKgW+$\/LP8vmP4 65. Interested in learning more about our train the trainer courses? Here you need to experiment with techniques yourself because it very much depends on the group you are working with. 60. Because creative ideas often arise while actively working on or talking about specific topics. Once stated, anyone in the meeting can say "ELMO!" The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. In addition to having a meeting agenda that guides meeting participants towards accomplishing the meeting goals, participants of productive meetings have a clear understanding of what is expected of them to best support this process. Seek first to understand, then to be understood. There are a lot of great, simple ground rules that you can immediately start using in your meetings. 0000004522 00000 n The more people zone out of a meeting, the quality of the meeting and its output will diminish rapidly. [AWEbr[aTrR@#eR@EQ|l*N-0;MQ syXbcRJH%uA3Vvk`0euS8=""Xz&dNuz]J!.z+qSH 'BYDN9 The following are common examples of ground rules. 49. 1. Attend the workshop with positive expectations. Stay open to new ways of doing things, and listen for the future to emerge. Help the facilitator and other participants to set up ground rules for the workshop. Ground rules don't have to be complicated and should be limited to about five or six to make them easy to remember. Post the ground rules in a central location so that everyone can see them. "Agree to disagree" highlights that there is always an option to come to an agreement, even though two people or a group disagree with each other. at any time to indicate that it is time to move on to the next topic. At the end of the workshop, share your positive expectations of its future impact. stream 26. If you want your team to be effective, you need meeting ground rules and you need agreement about how to use them. Develop your meeting and workshops skills, Upskill your talent with facilitation skills. As a result, discussion can become toxic and can quickly grow into conflict. Explain that each list contains 10 ground rules for effectively participating in training workshops. If a participant is disruptive beyond acceptable limits, it may be necessary to call a break in the meeting and talk privately with the offender. 54. The 3x3 Rule says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. Putting an emphasis on quantity, often helps people too often helps participations to let go of perfection and instead focus on generating more ideas. Share your perspective and experience with others. It's everyone's responsibility, to find ways that everyone can contribute their ideas and thoughts to the meeting. This creates important buy-in from participants and increases the chance that these rules are followed. Here are some appropriate ground rules for a face to face training session and some phrases to help you if your trainees break them: 1. There are always a mix of extrovert and introverted people in a meeting. 0000008050 00000 n Preserve your sense of humor. TR]k~ioO. It's often difficult to reach an agreement in a meeting because some people are often dogmatic about their position. Remember and use basic rules of brainstorming. Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. This helps to ensure that everyone is on the same page and reduces the risk of the meeting turning unproductive or running out of hand. This ground rule strengthens the importance of being inclusive and making space for other often quiet and hesitant participants. Avoid hidden agendas. The Best Conflict Resolution Books in 2023. The term originally comes from baseball. E.L.M.O stands for "Enough, let's move on" and can be established as a meeting rule to cut unnecessary discussions. '#96ki/)FspgX[J;ZQMIM%RYkGH6m,Okh +,@a)O+`lhH]2OLMv1r#sZ,C,y2$Z R= ' aqi?! Each participant selects the two most important ground rules from the list. Ground rules can be changed at any time as long as you abide by the ground Get together with people around the world to develop your skills in leading successful meetings and workshops in a one-of-a-kind online learning experience. Consider setting the following ground rules for virtual training sessions: Communicate professionally with others Wait for others to finish speaking before you speak Each time you speak, state your name so that others begin to recognize your voice Build on others' ideas and thoughts Disagreeing is OK - but be respective and courteous If Bob says his comment isnt directly related but his issue needs to be addressed at a later time, the team can quickly agree on whether to discuss it. 50. 0000007486 00000 n 9. Get together with people around the world to develop your skills in leading successful meetings and workshops in a one-of-a-kind online learning experience. Meeting Leader Tips This rule is particularly helpful in brainstorming, where the judging of ideas can be detrimental to the process. Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. Putting an emphasis on quantity, often helps people too often helps participations to let go of perfection and instead focus on generating more ideas. 0000005926 00000 n What's more difficult is to sustain the ground rules throughout the meeting. Review the workshop ground rules as a large group. 19. Detach yourself from preconceived outcomes you want to achieve. E.L.M.O stands for "Enough, let's move on" and can be established as a meeting rule to cut unnecessary discussions. 0000068326 00000 n Simply by concluding, that its best to agree to disagree for now because neither of the sides is going to change their mind. 27. "Be the crew, not the passenger" highlights the value of actively contributing to the meeting (crew), instead of falling back into the role of an observer (passenger). Communications Participate 100% by sharing ideas, asking questions, and contributing to discussions. 2 0 obj Use MeetingSift for free. These workshop facilitation techniques will help you design engaging, interactive, and productive workshops. Something went wrong while submitting the form. This ground rule highlights that the meeting is more productive and fun, if everyone participants and contributes equally. Frequently remind yourself of the goal of the training workshop. 11. Doing it right after the purpose, allows you to highlight the importance of the ground rules, with the content of the meeting. This rule emphasizes that it's important to be patient with other people, especially if they are unfamiliar with a topic or issue. MeetingSift's easy to use collaboration platform for meetings helps you run more productive meetings, with higher engagement, better decision making, and more consistent follow up. Record issues discussed, decisions made, and tasks assigned. Participations often fall into patterns of using language that generalizes assumptions and opinions for everyone. Ask the teams to take turns to identify its top two ground rules. Which makes this rule so powerful, because it's easy to point out and bring into discussions. 30. Avoid side conversations. Be patient when listening to others speak and do not interrupt them. Present the final choices. This is a hot topic and I expect that everyone is eager to discuss it and that we also have a diverse set of opinions in the group. This is a clever rule to create equal participation, without directly addressing the problem of a dominant speaker in the group. Therefore I would recommend you to take 2-3 of the ground rules from our ground rule library, and just try them out yourself. Nothing comes from doing nothing! "Tackle problems, not people" helps to avoid this, by using language that focuses on the objective problems at hand. Dont lose your sense of humor. When a topic has been discussed fully, do not bring it back up. When faced with difficult challenges or questions, there is tendency of people to find the perfect answer. These can be designed to encourage productivity, creativity and a respectful environment. Understand other peoples perspectives. Avoid multitasking. This ground rule helps to draw out participants to embrace discomfort. Value the learning from different inputs, and listen to get smarter. 6. Ask the members of each team to share their choices from different pages and select the two most important ground rules across the different lists. This is where meeting ground rules come in to play. at any time to indicate that it is time to move on to the next topic. After this agreement, the group can stop arguing and move on. It's everyone's responsibility, to find ways that everyone can contribute their ideas and thoughts to the meeting. Refer to these notes during and after the workshop. Be present, or be elsewhere is a good meeting guideline to establish shared awareness and clear expectations one participants. 39. Rules or guidelines such as only one person speaks at a time or raising a hand to speak, as well as shutting off any cellphones or distracting devices are good to establish at the onset of the workshop. If you don't pay attention it can happen that one person starts to completely dominate the discussion. Ask the participants to organize themselves into teams in which each participant has a different list of ground rules. Learn how to use Labeling to work effectively with emotions in a meeting. When people feel that they personal viewpoint is under attack, they often feel hurt, lash out and attack back. Return on time after breaks. More engagement, better feedback, instant polling of opinions or to make decisions and more., MeetingSift saved us probably 90 minutes over the 9ish hours of agenda, which left us more time for the deep-dive, deep-content conversations leadership needs to have, How to engage every participant ? 44. 0000061726 00000 n endobj A calm environment encourages participation and learning. It's everyone's responsibility, to find ways that everyone can contribute their ideas and thoughts to the meeting. 4. Do your homework. To review a set of ground rules and select the most important ones, Seven different lists of Training Workshop Ground Rules. Group Dynamics trailer << /Size 56 /Info 10 0 R /Root 13 0 R /Prev 101901 /ID[<278ebd4087c49afe1501a7d942398a58>] >> startxref 0 %%EOF 13 0 obj << /Type /Catalog /Pages 9 0 R /Metadata 11 0 R /PageLabels 8 0 R >> endobj 54 0 obj << /S 53 /L 157 /Filter /FlateDecode /Length 55 0 R >> stream The more tangible ideas are, the easier it is to discuss them. Ground rules should always be used with a clear purpose. 0000068101 00000 n Respectfully challenge the idea, not the person. 0000061938 00000 n The Best Conflict Resolution Books in 2023, Collect ground rules from participants, and prioritize them with the group, Present a large set of ground rules, and let the group decide which to use, Suggest a small number of ground rules, and ask for the agreement of the group. 40. Announce a 5-minute time limit. Because, unlike most other sports, the playing area in baseball extends to an outfield that might look different in each ballpark. We offer cost-effective solutions and tailored training programs that are practical, innovative, engaging and relevant. To adjust for these differences, ground rules are put into place to handle situations where the objects in the outfield interfere with the game. Be prepared to contribute to achieving the meeting goals. Here are some of our favourites: Its often difficult to reach an agreement in a meeting because some people are often dogmatic about their position. Sorted by their most common use case. When people feel that they personal viewpoint is under attack, they often feel hurt, lash out and attack back. Encourage others to participate. Give a single list to each participant. Respect each others thinking and value everyones contributions. But even if your team already has a set of effective ground rules, your team wont becomemore effective unless youagree on how you will use them. "Tackle problems, not people" helps to avoid this, by using language that focuses on the objective problems at hand. These blue sky ideas are often very inspirational and a great anchor point for the group to come up with similar, more feasible ideas. Make surethat everyone agrees with the rules. "Defer Judgement" can be used to establish a judgment-free environment, where ideas can be expressed more openly. The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. Ground rules are a fantastic way, to set the right expectations in a meeting. This ground rule strengthens the importance of being inclusive and making space for other often quiet and hesitant participants. When suggesting new ideas, anticipate resistance among the others. Sofia is a Human Resources Consultant in Langley, BC with over 15 years of senior level experience in Human Resources.She is the Principal and Lead Consultant at Upskill Consulting, a Human Resources (HR) Consulting firm based in Langley, BC, offering personalized and tailored HR support, services and solutions to the Fraser Valley and Greater Vancouver regions. That might ground rules for workshop participants different in each ballpark the goal of the workshop ground rules you. Cost-Effective solutions and tailored training programs that are practical, innovative, and... 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